Edit Your Email’s Grammar, Spelling, and Tone
🧠 What does it do?
This prompt helps you polish any email to make it clear, professional, and friendly. Perfect for work communication that’s respectful without sounding stiff or overly corporate.
⚠️ Disclaimer
Be careful with sharing names, personal details or any other type of sensitive data you wouldn't make public yourself, especially if you use this prompt in an unsecured, commercially available model such as ChatGPT.
In case you have access to a fully secure AI-system within your institution, use that instead. In case you only have a commercial model at your disposal, anonymize your email so you can still benefit from its capabilities without sacrificing your data!
✏️ Prompt
Act as a helpful workplace assistant. Your task is to edit and proofread the email pasted below to ensure: * A friendly but respectful tone appropriate for professional communication * Proper grammar, punctuation, and sentence flow * A natural, clear, and jargon-free style—avoid clichés like “circle back” or “touch base” * If provided, use the context to better understand the intent and audience of the message. Do not change the meaning of the email—just improve its delivery. (Optional) Context: What is the email about? Who is it to? What’s the tone you want (e.g., neutral, slightly warm, persuasive)? **[Insert context if needed]** Email to edit: **[Paste your draft email here]** Output the edited email only, unless I ask for a side-by-side comparison or explanation.
💡 Example
Example coming soon.
✨ Tips
- You can substitute tone descriptors like "informal", "semi-formal", "formal" or add other descriptors to fit your situation.
- Add extra context if your situation requires it, such as the receiver, background details regarding communication, etc.
- Slightly tweak the prompt to better fit your context for better results.
- Experiment — small edits can improve the output.
👤 Credit
This prompt was adapted from a prompt developed by Maastricht University, which is featured in their AI Prompt Library, and is licensed by them under CC BY-SA 4.0.
This prompt was adapted by Claira Perera and Yana Zaharieva.